Full-time · In-person · Needham, MA

Project Coordinator

Midnight Mansion’s mission is to bring more delight into the world. We design, engineer, fabricate, and install immersive, in-person experiences - building anything from special exhibits to interactive pieces that blend creative technology, mechanical systems, lighting and sound, and special effects. From early prototypes to final install, we manage the full build and bring ambitious ideas into the real world.

The Role

This position blends project management, production coordination, and operational support. You’ll work closely with company leadership and department heads to oversee both internal projects and external client work.

Responsibilities will include:

Coordinating timelines, deadlines, and deliverables across multiple projects
Helping translate creative visions into action plans with tasks and milestones
Facilitating sprint planning, check-ins, and retrospectives when appropriate
Assisting with recruiting, onboarding, and general hiring coordination
Helping resolve team blockers and support cross-functional communication
Fostering a culture of follow-through and accountability (with kindness!)
Documenting decisions, task assignments, and meeting outcomes
Tracking progress across design, fabrication, software, and install
Flagging misalignments early and help course-correct before they snowball

Who We’re Looking For

You are organized, empathetic, and able to adapt to a fast-moving, creative environment
You are confident giving directions and following up, doing so with warmth and respect
You’re not afraid of ambiguity, bringing structure where needed, but aren’t overly rigid
You are excited by the intersection of technology, story, and experience
You are curious and resourceful, always asking “What’s the next right step?”
You understand the basic needs and workflows of software, electronics, fabrication, and installation, even if you aren’t carrying out that work yourself

Qualifications - Must Haves

Ability to commute to our studio in Needham, MA and occasionally Somerville, MA
Strong communication skills (written and verbal)
2+ years in project coordination, technical production, or similar role
Experience with managing or coordinating interdisciplinary teams
Experience managing project budgets
Passion for immersive or location-based entertainment
Applicants must be currently authorized to work in the United States on a full-time basis; we are unable to sponsor applicants for work visas at this time
A valid U.S. driver's license
Enthusiasm for location-based entertainment :)

Nice to Haves

Exposure to interactive technologies like Arduino, Raspberry Pi, lighting/audio systems, or show control
Experience in themed entertainment, museum installation, live events, or similar creative industries
Comfort with Google Drive, Jira, and/or other project management tools
Hands-on experience in any technical/creative field (e.g., prototyping, CAD, scripting, wiring, etc.)
You enjoy contributing to creative processes. While your primary role is coordination, you're not afraid to offer ideas and creativity from the team.

Compensation & Benefits

$70,000 - $80,000 a year, commensurate with experience
Paid Time Off (PTO) plus 12 recognized holidays
Highly flexible work hours
Medical, vision, and dental coverage
Retirement Savings Plan with employer match
And more!

To Apply

Send an email to careers@midnightmansion.com with the subject line Project Coordinator Application. Please include:

Your résumé
1-2 sentences describing what you're passionate about and/or an immersive experience you've been to that was especially impactful
A short story about a project you've helped push forward - what your role was and how you made it happen
(Optional) A link to your portfolio or any other relevant work